Example of a Plan For the Mentoring Year

Example of a Plan For the Mentoring Year

This calendar was derived from the one I actually used in the mentoring program I coordinated. My program was originally a two year program and this was the first year.

Group activities which involved mentors and proteges were always suspended during the summer since getting full participation was impossible with vacations. However, program evaluation and improvement planning did involve some proteges and mentors who were available to participate at that time, such as in focus groups.

Note, this schedule was the primary one I used since the program focus was on new hires and most new hires began in August in our organization. However, I had a second variation of this schedule in which the months were NOT written in ahead of time, but were added when a group (cohort) of new employees was hired and assigned to start working with a mentor at some other time in the year.

Symbols Key: M = Mentor, P = Protege, S = Supervisor

Month	Activity	Meeting	Coaching	Who?	Required?
August	1st M-P contact by phone before the first meetings of the pair. M & P meeting before official start is optional	-M. Training -P. Orientation Week		-M, S -M , P & S	Y Y Optional
September	Daily M & P contact	-Make up M. Training	P observes M, no coaching	-M & P	Y
October	contact 2-3 times a week minimum	-1st quarter P. Peer Support Group -1st quarter M. Peer Support Group	M observes P, no coaching	P M & P M	Y Y Y
November	• Minimum contact 1 per week	Coaching Training	Optional	M & P	Y (training)
December	• Minimum contact 1 per week		start coaching	M & P	Y
January	• Minimum contact 1 per week	-2nd qtr P. Peer Support Group -2nd qtr M. Peer Support Group	1 cycle	P M & P M	Y Y Y
February	• Minimum contact 1 per week		1 cycle	M & P	Y
March	• Minimum contact 1 per week	-3rd qtr P. Peer Support Group	1 cycle	P M & P	Y Y
April	• Minimum contact 1 per week	-3rd qtr M. Peer Support Group -Mentoring Info & Recruitment Meetings	1 cycle	M M & P	Y Y
May	• Minimum contact 1 per week • Mentoring Logs & program evaluations due by May 30	-M. Training		New M.	Y Y
June	• Minimum contact 1 per week • Mentor Recognition Dinner			M & P M	Y N